EUROPEAN PROJECT DICTIONARY

Periodic analysis on the efficiency, impact, relevance and sustainability of a project, in order to establish possible future improvements or adjustments.

Project experiences that meet specific "quality" requirements in relation to the objectives pursued, the tools used and the results obtained, thus becoming useful reference points for those who decide to start new projects in the specific sector.

It is a formal document with which the European Commission invites to present proposals / projects and establishes the criteria and methods of granting the funds, as well as the requirements of public and / or private subjects that can access them. These invitations allow the execution of a financing programme and are published in the Official Journal of the EU.

Allocation of directly managed funds, which have the characteristics of a real public tender for the supply of a movable or immovable property, the execution of a specific work or the provision of services.

It is normally intended for those institutions, organisations and companies specialized in the required sector and has commercial purposes for the proposing company.

Financing procedure that requires the economic participation of the applicant, which is added to the obtained funding and contributes to forming the final cost. The portion of the budget not covered by the European funding and secured by the applicant can be paid in cash (financial co-financing) or through an enhancement of productive factors (economic co-financing: staff costs, general expenses, etc.).

Agreement governing the relationship between the coordinator (lead applicant) and the project partners. It must be signed by all the partners of a project to give a reasonable guarantee that the project actions will be implemented in accordance with the provisions of the grant agreement. Its purpose is to regulate some problems and issues that may arise during the life cycle of a project, such as the form of collaboration, the financial provisions and the intellectual property rights.

Coherence between the elements of the intervention: the activities lead to the results, the results to the purpose of the project, the purpose of the project contributes to reach the general objectives.

It comes up when several subjects decide to work together for a common objective within a European project. They usually come from different Countries (principle of transnationality). Each call for proposals usually indicates the composition of the partnership in terms of:

  • Quality (type of organisation);
  • Quantity (minimum number);
  • Country of origin (Member States, non-EU eligible countries).

Any product, tangible result or univocal and verifiable service that must be implemented to complete a process, a phase or a project.

All those costs that can be identified as specific, documentable and directly related to the implementation of the project.

It indicates the set of communication activities aimed at providing the target audience and key interlocutors with detailed information on the quality, relevance and effectiveness of the project results and related initiatives, highlighting their added value and innovativeness. Dissemination must create the conditions for an extensive and stable application of the results and products made on an experimental basis.

From the assessment point of view, it describes the ability of the project to achieve the set objectives.

The European added value adds up to the value generated by the actions of the individual Member States and can derive from several factors, for example a better coordination, a greater effectiveness and complementarity, a wider impact of the actions. It is demonstrated by implementing actions of wider interest and importance for Europe, in order to present models and mechanisms applicable not only at regional or national level, but also at EU level.

Relevant costs attributable exclusively, directly or indirectly, to the operations performed by the beneficiaries. These are the expenses that can be reported within a project, in order to obtain the grant. The fact that an expense is considered eligible does not automatically mean that it is reimbursed. The list of eligible expenses must be checked every time on the individual calls for proposals.

As a general rule, personnel, travel and accommodation costs, publication or production of materials, awareness raising and dissemination are considered eligible. For each eligible cost incurred, the relative expense evidences and invoices will be kept and presented.

Strategic tool that allows the graphic identification of those funding programmes that are consistent with the characteristics of the proposing institution and with the aims of the project proposal, facilitating the integrated use of the several funding opportunities at national and international level. The matrix allows to represent in a column all the activities of the project ordered in phases, and in a line all the sources, the programmes and / or the calls suitable to finance each activity.

It is a neologism that includes all those activities (methodological and editorial) aimed at developing and presenting project proposals in response to specific calls published within the framework of EU programmes.

The European project expert is the professional figures who prepares the necessary documentation to participate in a European call, using his/her knowledge of the European funding programmes and specific planning and management techniques, as well as his/her network of contacts for the creation of transnational partnerships.

Services and/or products that the beneficiaries, or other subjects belonging to the specific context, will obtain from the activities carried out within the project. They define what the beneficiaries will be able to do and to know thanks to the activities of the project.

It indicates the possibility that the objectives of a project can be achieved through the planned activities, based on the conditions of the local context, the skills of the implementing bodies, the characteristics of the beneficiaries, the risks and the external opportunities.

The Gantt chart is a project management tool. Mainly used in project management activities, it is built starting from a horizontal axis - a representation of the total time frame of the project, divided into incremental phases (for example, days, weeks, months) - and a vertical axis - representing the tasks or activities that make up the project.

Such guidelines, usually published together with the call for proposals, describe the typology of projects that can be funded, their size, the available resources, the co-funding percentage, the countries that may participate and the type of eligible subjects, the eligible costs.

The term indicates the realization of the project and the monitoring of the specific objectives.

All those costs that can't be identifiable as specific costs directly attributable to the implementation of the project, but which nevertheless have been incurred during the project life cycle. Indirect costs include, but are not limited to: rents, heating, electricity, gas, communication costs, postage costs, etc.

Generally, they consist of a fixed flat rate that varies according to the programme, equal to a given percentage of the total amount of direct eligible costs.

The organisation responsible for submitting a given project proposal to the European Commission or to the relevant Executive Agency and, in case of approval, for negotiating and signing the Grant Agreement with the funding Agency.

Within the consortium it is that organisation which acts on behalf of all partners in the relationship with the funding Agency.

Methodical collection of data relating to the progress of a project, through which it can be verified whether the activities proceed as planned with respect to the different aspects (material and financial resources, adequacy of the personnel employed, progress of the activities, achievement of the targets).

Services and activities carried out within a given project. It represents what was financed and obtained thanks to the funds assigned to a project.

The organizations that participate in a given project, among which the Lead Partner (LP) is the subject that submits the project and the partners are responsible for the realization of some activities. Each of the members of a partnership is obliged to carry out the project activities (and it responds directly to the funding Agency).

Project with the aim of applying and / or adopting research results whose valorisation is considered promising. These projects must have specific characteristics such as uniqueness, originality and exemplarity.

Phase of the GOPP (Goal Oriented Project Planning) methodology during which the problems are identified according to the following characteristics:

  • real, based on concrete facts and not on ideas or opinions;
  • objective, based on certain and demonstrable facts;
  • expressed in negative terms (not in terms of solution);
  • clear and understandable to all;
  • specific, referring to precise elements (people, places, times, quantities).

He/she is the person who is responsible for the realization of the project on the basis of the set objectives, of the expected times and of the estimated costs.

The project is conceived on the basis of real problems of the beneficiaries and must therefore be able to produce tangible and measurable benefits in the context of reference of the planned intervention.

Analysis or estimation of those factors that influence or could influence the achievement of the objectives of a project intervention. This process quantifies the likelihood of manifesting the identified risks and their foreseeable impact.

It represents the ability to persist and perpetuate the positive effects developed during a given project (both in its field of realization and in its subsequent impact), and measures the degree to which the benefits of a project continue to occur even after the conclusion of the project itself.

Also known as a SWOT matrix, it is a strategic planning tool used to evaluate Strengths, Weaknesses, Opportunities and Threats of a project. The analysis can concern the internal environment (analysing Strengths and Weaknesses) or the external one (analysing Threats and Opportunities).

The term stakeholder identifies the influential subjects with respect to a project or an organization.

The project manager, in the start-up phase of a project, needs to identify and precisely define the stakeholders based on the following characteristics: interests and relationship with the problem, ability to participate in the project and possible involvement actions, in order to obtain their proactive participation and a favourable attitude for the entire duration of the project. The final outcome of the initiative, in fact, depends to a large extent on the behaviours assumed by the stakeholders towards the project, behaviours that can determine its success or failure according to whether their contributions are positive or negative.

They are the subjects to whom the project is addressed. They can be divided into 2 categories:

  • final recipients (or beneficiaries). They have absolute priority over any action taken;
  • intermediate recipients. They usually carry out actions towards the final recipients and in turn are recipients of some project actions.

The Work Breakdown Structure is a tree-like hierarchical structure that graphically represents the breakdown of the project into smaller parts to achieve the intended objectives. Each lower level represents an increasingly detailed definition of a component of the project. It is useful for relating the final objective and all the related actions necessary for its realization.

Set of tasks assigned to a single member of a consortium within the framework of one or more work phases. For each activity module, it is important to identify the human and material resources to be used, the responsible staff and the indicative timetable.